Track waste aboard. Prepare the paperwork.
For vessels that generate large volumes of waste on varied itineraries, where storage fills between calls and every port has its own charges and forms. WasteBook keeps daily waste readings and draft notifications in one place. WasteBook Ship runs on any computer aboard.
More waste, more ports, more to keep track of.
On a vessel generating large quantities, the waste that has to be landed, and its cost, grows with every call. On a varied itinerary, no two calls are quite the same.
Waste reception
Port charges
Reception charges vary by port, waste category and collection arrangements. With large volumes, where each category is landed makes a difference. Comparing calls means checking what the fee covers and which additional charges may apply.
Administration
A notification for every call
Frequent calls mean frequent notifications, often on a different form for each port, built from figures already in the daily logs. Reusing those figures reduces the amount the officer needs to enter again.
Start with what is aboard.
The officer records the quantity held. In this worked example, the only removal is a landing, so generation is calculated from the change in holdings and the quantity landed between readings.
Generated = latest reading − previous reading + quantity landed
12 Aug · reading
18.4 m³ held
Landing receipt
12.7 m³ landed
15 Aug · reading
6.3 m³ held
Calculated over the interval
0.6 m³ generated
Holdings fell by 12.1 m³ between the two readings, while the receipt records 12.7 m³ landed. The difference is 0.6 m³ generated during the interval. The receipt lets the calculation distinguish waste generated from waste removed.
01
Based on the latest reading
Current holdings come from the latest measured quantity. The history helps explain how that quantity changed.
02
Account for the time between readings
Generation is calculated over the interval between readings.
03
Explain a fall in holdings
The officer records whether waste was landed, discharged, incinerated or transferred, and adds the supporting details.
04
Check the source figures
Review the readings and recorded removals behind a calculation when a result needs checking.
Prepare the waste notification from daily readings.
Review the draft, complete any missing details, and sign and submit it through the ship’s usual process.
01
Start with the figures already recorded
Recorded holdings and generation estimates help populate the draft notification. The officer checks the figures and completes missing information before use.
02
A different port, a different form
The same recorded figures feed the draft for each call. Confirm the required form and submission channel for each port. Review the completed draft before it leaves the vessel.
03
Read a receipt aboard
The on-device reader helps extract figures from quantity receipts on the vessel’s computer. The officer checks the proposed values against the receipt before saving them.
04
Resolve uncertainty before use
Check unclear figures against the source document and complete missing quantities before using a draft. The officer remains responsible for the information accepted.
Compare landing options across the itinerary.
When storage fills quickly and the route changes, the question is which coming call to land at. The planner compares calls using storage limits and applicable fees.
01
Compare available charges
Review charging data by port and waste category. Calls without comparable data remain unranked.
02
Check what each fee covers
Consider the fee entitlement, available storage and any direct charges that a landing could add.
03
Review available storage
Use recorded holdings and projected generation to assess storage before the next call.
What it does and doesn’t do.
What it does
- Keeps daily waste readings and calculates what was generated between them.
- Prepares draft waste notifications from those readings, for the officer to review, complete and submit.
- Reads quantity receipts with an on-device reader; the officer checks the proposed values before saving them.
- Helps prepare the figures used in the ship’s records.
- Stores its data on the vessel’s computer and works offline.
What it doesn’t do, or not yet
- Not an approved electronic record book: not flag- or class-approved, and not an MEPC.312(74) electronic record book. The crew keeps the official record books and WasteBook prepares the figures.
- The crew reviews, writes and signs the Garbage Record Book, the Oil Record Book and other required records, and remains responsible for the figures it accepts.
- Generation is an estimate over the interval between readings; longer gaps make it less certain.
Set up on the vessel’s computer.
Local operation aboard
WasteBook Ship stores its data on the vessel’s computer and works offline.
One licence for the whole fleet
Licensing is per client and priced by fleet size. The quotation states the vessels and licence period covered, with any hosted services listed separately.
Setup and ongoing support
The quotation separates setup and form adaptation from the licence. It also sets out support, updates and how later changes are scoped and priced.
Started by seafarers who had enough of the paperwork.
VesselSuite did not start with an app. It started with officers at sea, buried in forms, logs and notifications that asked for figures the ship already had. Every port, every inspection and every month end brought another form, most of them asking for the same numbers in a slightly different layout, each filled in again by hand.
So we looked at our own routine and wrote down where the hours went: finding the figures, copying them, checking them, and chasing the ones that did not match. The pattern was the same on every ship we served on. The first fixes were spreadsheets, built aboard between watches, to bring capacity, waste generation and landing costs together. They showed what that was worth, and where a spreadsheet stopped being enough.
VesselSuite grew out of that effort. The bottlenecks we address are the ones we met ourselves over decades of seafaring. Each application takes one of them and removes the repeated work, so the figures are entered once and the officer keeps the time.
Start with one vessel.
We agree the vessel and workflow, the source records and forms you can provide, and the output to assess. Together we name the crew user and shore reviewer, check workstation requirements, and set the success criteria and timetable.