Enter the details once. Prepare the paperwork that follows.
OneBook prepares routine paperwork from the vessel's own forms and procedures, using details entered once.
One entry for every form that asks for it.
Several forms, one operation
A time, position or quantity recorded for one operation can be asked for by more than one form. OneBook takes it once and reuses it in each agreed form that asks for it.
Your forms, not a new template
OneBook prepares the company's own form, with the layout, fields and units agreed for the vessel.
Checked before it is signed
The completed form comes out for the crew to check and, where required, sign.
From an entry to a form the crew can check.
01
Record
Record the information while the operation is fresh.
02
Check
Review the fields and any checks included in the build.
03
Prepare
Use the entry to prepare the agreed company form.
04
Review and sign
The crew checks the output and completes the required signatures.
Keep familiar forms. Reduce repeated entry.
OneBook prepares forms from operational information. We assess which parts of your workflow it supports and what needs adapting.
01
Agree the output
We review the layout, fields and required signatures with you, using a sample form before rollout.
02
Keep the workbook where it fits
If your workflow depends on a spreadsheet, we assess whether it can be used as the output and include that in the scope.
03
Adapt as requirements change
Changes to templates and procedures are agreed separately, including how earlier outputs will be handled.
04
Work offline aboard
The application runs on the vessel's computer and keeps its working data locally.
What we agree before a pilot.
Each pilot has an individually agreed scope, timetable and criteria for reviewing the result.
01
One vessel, one workflow
Identify the vessel, the recurring task and the forms involved. Agree what the pilot will cover.
02
Inputs and outputs
Confirm the source information, checks and output formats, along with the workstation and installation requirements.
03
People and review criteria
Name the crew user and shore reviewer. Agree how they will assess preparation and review time, corrections and day-to-day use.
04
Timetable
Fix the date for checking the sample form, the installation date and the date the pilot is reviewed.
What it does and doesn't do.
What it does
- Prepares the vessel's own forms from information recorded once, using the fields and units agreed for the vessel.
- Shows the fields and any checks included in the build for review before a form is prepared.
- Prepares the agreed company form for the crew to review and sign.
- Runs on the vessel's computer and keeps its working data locally.
What it doesn't do, or not yet
- The crew checks every completed form and signs where required. Responsibility for the accuracy of a record stays with the master, operator and company, and OneBook does not replace required official records or approvals.
- It prepares forms from operational information. Work beyond that scope is assessed as bespoke software.
- It covers only the forms and workflow agreed for your vessel; changes to templates and procedures are agreed separately.
- Pilot scope, licence and commercial terms are agreed before the pilot starts: see the licence terms. Where data is kept: Security & data.
Start with one set of forms.
Send us a set of forms that use the same figures and tell us how often they are completed and who checks them. The next discussion covers whether OneBook fits the task, what needs adapting and what a pilot would involve.